Our Constitution

NAME
The club shall be called East Bergholt United Junior and Womens Football Club (the Club)

OBJECTIVES
The main objective of the Club is to provide facilities for and promote participation of the whole community in the sport of football. The Club will arrange league, cup and friendly football matches and social activities for its members, and provide opportunities to participate in sport for young people and adults.

STATUS OF RULES
These rules (the Club Rules) form a binding agreement between each member of the Club.
RULES AND REGULATIONS
The Club shall have the status of an Affiliated Member Club of the Football Association by virtue of its affiliation to membership of the Suffolk County Football Association. The Rules and Regulations of the Football Association Limited and Football Association or any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

CLUB MEMBERSHIP
Membership of the Club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs; or of age, sex or disability except as a necessary consequence of the requirements of football as a particular sport.
Junior Section Membership
Any person wishing to be a Junior playing member must, complete a Junior Club Membership, Information and Consent form and the appropriate league registration form.
A Junior playing member will have no voting rights for matters covered by this constitution.
A Parent or Guardian must complete a Full Member application form and be named on the Junior Club Membership, Information and Consent form.
A Full Member will have voting rights as covered within this constitution as representation of the Junior playing member.
Adult Section Membership
Any person wishing to be an Adult playing member must complete an Adult Club Membership, Information and Consent form and the appropriate league registration form
An Adult playing member is a Full Member and has full voting rights as covered within this constitution.
The Club Officers may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or sport into disrepute. Appeal against such a decision may be made to the Club’s Executive Management Committee and decided by a majority vote.
The Association or an Affiliated Association shall be given access to the Membership Register on demand.

ANNUAL MEMBERSHIP FEE
An annual fee shall be payable by each member in full by the due date, determined each year by the Management Committee. Any fee shall be payable on a successful application for membership. Fees shall not be repayable, except in exceptional circumstances and if agreed by a majority vote by the Management Committee.
The Management Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfill the objects of the Club.

RESIGNATION AND EXPULSION
A member shall cease to be a member of the Club if, and from the date on which, he gives notice to the Management Committee of his resignation. A member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.
The Club Officers shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. Appeal may be made in writing to the Club Executive Management Committee detailing the reasons for the appeal in accordance with CLUB MEMBERSHIP outlined above.
A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.

CLUB MANAGEMENT COMMITTEE
The Club Officers shall consist of Chair, Vice Chair, Club Secretary, Club Welfare Officer and Treasurer
Each Club Officer and Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer or within the Management Committee at any time. The Management Committee shall be responsible for the management of all the affairs of the Club, in particular regarding governance (FA Affiliation, Charter Standard, club welfare standards), facilities and property. Decisions of the Management Committee shall be made by a simple majority of those attending the Management Committee meeting. The Chair of the Management Committee meeting shall have a casting vote in the event of a tie. The Chair shall chair meetings of the Management Committee or in their absence the Vice Chair. The quorum for the transaction of business of the Management Committee shall be 4.
Any member holding more than one position within the club shall be restricted to one vote.
Decisions of the Management Committee of meetings shall be entered into the minute book of the Club to be maintained by the Club Secretary.
Any member of the Management Committee may call a meeting of the Management Committee by giving not less than 7 days notice to all members of the Management Committee. The Management Committee shall hold not less than 4 meetings a year.
An outgoing member of the Management Committee may be re-elected. A member proposed by one and seconded by another of the remaining Management Committee members and approved by a simple majority of the remaining Management Committee members shall fill any vacancy on the Management Committee, which arises between Annual General Meetings.
Save as provided for in Rules and Regulations of the Association and the Affiliated Association, to which the club is affiliated, the Management Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
The Committee shall deal with club business relating to coaching/training, players, match-day and similar business such as league affiliation, pitch bookings, training bookings, kit/equipment, team management and safeguarding.
Any member holding more than one position within the club shall be restricted to one vote.

ANNUAL AND SPECIAL GENERAL MEETING
An Annual General Meeting (AGM) shall be held in each year to:
Receive a report of the activities of the Club over the previous year
Receive a report of the Club’s finances over the previous year
Elect the members of the Club Management Committee
Consider any other business
Nominations for election of members as Club Officers or as members of the Management Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary no less than 3 days prior to the date of the AGM. Any resolution to be proposed at the AGM shall be given in writing to the Club Secretary no less than 3 days prior to the date of the meeting.
A Special General Meeting (SGM) may be called at any time by the Management Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than 5 members stating the purposes for which the meeting is required and the resolutions proposed. Business at a SGM may be any business that may be transacted at an AGM.
The Club Secretary shall send to each member at his last known home address or e-mail address written notice of the date of a General Meeting at least 14 days before the meeting.
The quorum of a General Meeting shall be 5.
The Chair, or in their absence, Vice Chair, shall take the chair. Voting shall be by a show of hands. By virtue of his/her office, the Chair shall have a casting vote. Only full members shall be permitted to vote. A full member is deemed to be an individual aged 18 or over who has completed a club membership form. Any member holding more than one position within the club shall be restricted to one vote.
The Club Secretary, or in his absence a member of the Management Committee, shall enter minutes of General Meetings into the Minute book of the Club.

CLUB TEAMS
At its first meeting following each AGM the Management Committee shall appoint a Club member to be responsible for each of the Club’s football teams. The appointed members (the Team Manager) shall be responsible for managing the affairs of the team and appointment of assistants/helpers.
CLUB FINANCES
A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Chairman, Vice Chairman, the Club Secretary and the Treasurer. No sum shall be drawn from the Club Account except by cheque signed by two of the four designated signatories. All money payable to the Club shall be received by the Treasurer and deposited in the Club Account.
The club’s financial year shall end on the 31st May of each year. The auditors shall be appointed at the AGM and a duly audited balance sheet and statement of accounts for the preceding year shall be submitted at the AGM.
The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objectives of the Club. No portion thereof shall be paid or transferred, directly or indirectly, to the Members of the Club.
The Chairman shall have power to authorize the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club but not for playing to a value not exceeding £250.00. The treasurer shall report any amount authorized by the Chairman at the following Management Meeting.
The Club Executive Management Committee shall be required to authorize the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club but not for playing in excess of £250.00.
The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, Chairman. Vice Chairman, Club Secretary and Treasurer, (the Custodians), who shall deal with the Club Property as directed by decisions of the Club Executive Management Committee and entry in the minute book shall be conclusive evidence of such a decision.
The Custodians shall be appointed by the Club in the Annual General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.
The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

LEGAL LIABILITIES
The club shall hold Public Liability Insurance at all times and make provision for insuring players and officials against serious injury or death whilst playing organized events.

AMENDMENT TO CONSTITUTION
Amendments can only be made at an AGM or at a Special meeting. Proposed amendments must be submitted in writing to the Club Secretary no later than 14 clear days prior to the meeting.

DISSOLUTION
A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
The dissolution shall take effect from the date of the resolution and the members of the Club Executive Management Committee shall be responsible for the winding up of the assets and liabilities of the Club.
In the event of the dissolution of the Club, any assets remaining after the satisfaction of all debts and liabilities shall not be paid to or distributed among the members of the Club, but shall be given or transferred to one or more of the following approved sporting or charitable bodies: a) a registered charitable organisation(s), b) another Club which is registered CASC, c) the sport’s national governing body for use by them for related community sports. The transfer shall be approved at a Club Executive Management Committee meeting by a majority vote.

Last Updated June 2018.